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Culture Grower

Culture Grower

 

Your CRM Is A Great Driver for Your People-Centric Culture

 

I hear this all the time, we have a great culture at our company or (fill in this blank) has been the catalyst to the culture in our organization.

When I hear this, I like to ask, how did your culture become so great and/or why (fill in the blank again with what you used above) did you start this and who started it, you or those within your company?  I ask this because this is an indicator of the authentic value.  It also gives me insight of where the motivation for the culture came from – was it leadership driven, employee driven, a mix, or something else?  For something like culture to be engrained into people on a team serving others, there has to be a secret sauce.  Something that doesn’t go away if the people change, leaders change, customers change.

To be a people-centric organization, there needs to be something sticky.  I use people-centric because every person related to the organization plays a role – employees, customers, prospects, vendors, board members, and family members to these people.  Frankly, I think the secret sauce, like most secret sauces, should be and can be something simple.  In our organization, we rely heavily on our CRM systems and the integrations so that we know everything about everybody all of the time.  Our business is people.  Our secret sauce is the data-driven environment manifested in our CRM system, strategy, and policies.

Why is this our secret sauce and is that weird?  Let me share three important elements related to our CRM practice, our people, and our culture.

  1. We don’t not share information within our company. Our whole team has insight to everything.  This includes EVERYTHING.  It was great one day when one of our engineers said that he loves working with us because regardless of whether work is going well or not, he knows also how well the day is going for others because he can see that days work activity and always find something to brighten a tough day.  That is culture.
  2. When a deal has begun or when a deal has landed, we ring the bell! Even before COVID, we have always worked as a company that is remote.  We have been conducting Zoom calls for years.  We have tried about all of the video conferencing platforms too.  When we are together, we talk about our opportunity wins and losses.  We talk about the day and we study our dashboards.  Even though we all have different roles, we know each of us depends on the other for success for all of these we serve.  No one has a bigger role than the other.  We all have critical roles to fill.
  3. There is a big difference in organizations where the leaders say, “we drive our culture because we have developed a great compensation plan” versus “our culture grew because/was created by (fill in the answer)”. The difference is one culture was driven and the other culture was grown.  I sincerely believe that the sustainability of a culture runs beyond any individual if it is grown.  To that, your CRM is the glue.  It’s the well for all of the information needed to do your job and do it well.  This is information used to shepherd your team, having confidence that others can suggest and lead while having access to the data needed to do this.

I am a huge fan of growing your organization’s culture.  I know we are in the CRM business.  Even if we weren’t, CRM would still be a big factor in our culture because it is a people system.  People will come and go while your data about your people will be steadfast and increasingly important as time marches on.

I encourage you to check out these other resources from our website to know more about us and who we are.  Let me know if I can help you.

 

 

Organize the Organization

Organize the Organization

 

 

Could A Stranger Drive Your CRM If You Gave Them The Keys?

 

Fundamentally, CRM should be easy to use, quick to record information, rapidly report your activity, and allow new employees to quickly ramp up.  If you can’t do this, then you have hurt your approach to customers and prospective customers.

My challenge is if a stranger can’t login and figure out how to navigate our CRM and business processes within an hour, then we have poorly affected the organization and it will trickle into new and large problems.  Regardless of which CRM tools you use, they must provide organization and order to your customer processes and workflows.

So, what are the key ingredients that drive organization, reliability, and accuracy in your CRM system and related strategies?

  1. Data input policies – if your team doesn’t know what to enter, when to enter it, and where it goes, then your reporting will not be organized and your decision making will suffer from this lack of organization.
  2. Organize your Search abilities – if your team can’t search quickly and find what they need with just a few keystrokes, then chances are the information is going to go into the wrong spot. Organize your search configurations to help your team members get where they need to get in an organized manner.
  3. Organize your sales process – this is vital to your cash flow and revenue forecast. If you are not organized here, then your money will reflect it.
  4. Organize and optimize the integrations of other systems with your CRM – talk about organizing your business! If you can get the key data elements from the other systems used in your organization on to the page that describes the organization and its contacts within your CRM, you are organized.  This is a tough goal sometimes too.  So plan it, work toward it, and don’t stop until it is done.  Be resilient!

Summing this up, if you will organize your CRM, then your customer wins and the perception that your newly found prospects will be self-evident.  Organizing information is what drives the rest of the CRM outcomes so that you know what is happening accurately.  This drives great decisions and forecasting which is the heart of your future.  Keep up and organize.  It will pay off handsomely.

For more information related to this topic, check out (our blog links)

 

 

 

 

Speed Kills…In Sports AND CRM

Speed Kills…In Sports AND CRM

 

Growing up playing sports, I always heard the line, “you can’t teach speed”.  That made sense to me.  No matter what level of conditioning an athlete has worked into, it doesn’t translate to faster when running.

This is not true when we relate speed to an organization.  There are five key elements around the concept of speed when I work with our customers developing their CRM strategy and systems.

First, I want to be clear on what speed is when I use the term as it relates to business and the CRM system.  I use speed to represent these components of a business:

  • How fast can you convert a prospect to a customer?
  • How fast can you make a decision that is data-driven?
  • How fast can you report your top metrics in your organization?
  • How fast can you change a process in your operations with accuracy?
  • How fast can you know and solve a customer problem?

If you don’t know the answers to these questions, then your CRM system is not doing what it should be doing for your people and your customers.

Let’s dial in here.  Don’t shy away from this concept.  Your customers will feel it if you do.

Here are the key concepts that drive the answers to the questions above.

  1. Inputs to the CRM system are consistent among your users AND these users don’t have to spend a lot of time thinking about what and how to record events and activity. If this is the case, then the information is going into the system the same no matter who is inputting it.  This drives reporting which drives decision making which drives speedy business.
  2. Timing of inputs is critical. I hear the statement a lot that says if events and activities aren’t in the CRM then they didn’t happen.  I would take this one step further by requiring our team to make their entries daily.  I don’t want to make a decision at the end of the day that doesn’t include that day’s business.    This drive speedy, accurate decisions.
  3. If you are not targeting the proper buyers, your CRM system will reflect that if 1 and 2 are true and adhered to. If you are targeting the right buyers, those that you have proven need you, then your speed to make the sale will be optimized.  Thus, if find a deal that is slipping or taking longer than your average number of days to make a sale, you need to quickly review the buyer persona for variances from your optimal buyer.  I’m not supporting not making the sale if it takes longer, I’m an advocate of knowing why the normal process is taking longer than it typically does.  So, know your sale’s cadence and keep it optimized by selling to the proper target.
  4. Follow your CRM’s documented sales process. This is so important.  Why would you go through the work to create a continuously evolving and improving sales process, update it, and train on it, then not follow it?  I see this a lot.  Look, you know what it takes to make a sale.  Whether the process is highly simple or highly complex, follow it.  Be consistent, so that when you are reviewing your sales pipeline, you can make quick decisions, coach your sales team consistently and quickly, and rapidly respond to your stakeholders in terms of forecasted revenue and future cash flow streams.

In summary, speed does kill in sports.  In business, speed kills too.  But being slow and inaccurate kills faster.  So, speed up your team’s approach in your CRM now.  Don’t wait.  If you don’t know what to do, call me.  We will get you started on the training needed to speed up your performance for the benefit and value to your customer.

See more here, rockyourcrm.com, or call me, 501.777.8370.

 

 

Is It Time for a Salesforce Check-Up? Assess Your Salesforce Utilization & Health

Is It Time for a Salesforce Check-Up? Assess Your Salesforce Utilization & Health

Salesforce Check-Up

With constant growth and changes to the Salesforce ecosystem and rapidly evolving business needs, how can you be certain about the health of your system? Are you confident that you are utilizing the latest and greatest Salesforce capabilities properly?

With your investment in Salesforce, as with any investment, it’s essential to regularly evaluate how your investment is paying off. So let’s discuss a few reasons why it may be time to evaluate your Salesforce ecosystem and next steps for assessing.

Importance of Continuous Evaluation & Improvement

Regular evaluations of your Salesforce system can give you peace of mind, particularly as you prepare for a new year. Additionally, conducting assessments can help with identifying potential issues and areas of improvement so you can address them proactively and avoid unwanted surprises. 

Salesforce Genie Readiness

Now may be an especially good time to consider a Salesforce Assessment for your business to see whether you are ready to leverage the power of Salesforce Genie. Salesforce just unveiled Genie at Dreamforce in late September. As the first-ever real-time CRM, Genie brings the power of in-the-moment data to Customer 360. You won’t want to miss out on Genie’s benefits!

Questions to Consider

With a healthy Salesforce ecosystem, your team should be able to answer these questions with confidence. Take a moment to think these through and consider whether it may be time to assess your system.

  • How accurate and up-to-date is our data?
  • Are we utilizing the 360 view?
  • How are our systems integrated? Is this integration automated?
  • Are we utilizing proper metrics?
  • Have we encountered new pain points since we last optimized our system? 
  • Can our system be better-optimized to address new pain points?
  • Are our reports and dashboards reflective of our performance? Are they easy to update?
  • Is our reporting structure appropriate for where our business is today? Will it be appropriate for tomorrow’s business?
  • Is Salesforce customized to our unique business needs?
  • Does our system meet the latest company security standards?

Considering these questions should assist you in determining your confidence level in the health of your Salesforce ecosystem. If your confidence level is low or unclear, further assessment may be an appropriate next step.

Salesforce Assessment Services

Having a third-party partner with an outside perspective come in and assist in gathering this information can be extremely helpful. 

At WhiteRock, we provide detailed assessment services to measure and learn how your Salesforce platforms are utilized and leveraged to meet your needs. We cover the details of the assessment in a workshop with your team to confirm findings and discuss options. After that, your team receives an assessment report detailing the findings, solutions, and the order of implementation of the changes found in the assessment (your CRM journey map). 

From there, you are welcome to use this assessment to tackle the needs identified. Additionally, if you would prefer, WhiteRock can tackle this for you and provide service with full accountability and reporting of progress throughout the journey.

Benefits of Working With A Salesforce Partner

Partnering with a team of Salesforce experts that you can trust and count on allows you to feel confident that your systems are running effectively.  At WhiteRock, we take the time to understand your needs, and map out a plan to implement the right solution.

As your organization changes over time, you have us to keep your system aligned. We support you as you serve your customers in an unavoidable, ever-changing environment. 

So, Are You Confident in the Health of Your Salesforce Ecosystem?

In our opinion, it is highly valuable to ask this question regularly and to pursue continuous improvement of your system. Above all, keep your organization confident that all systems are functioning as expected and that you are leveraging relevant features to help address your needs and achieve your goals. 

Increase the value of your Salesforce ecosystem with regular check-ups and improvements. If you have questions about how to begin this process, we’re here to talk this through or to provide an assessment for your business. Reach out to us at learnmore@whiterocktech.net or via the form below!

Solve the Greatest Smart Manufacturing Challenges With the Power of Salesforce

Solve the Greatest Smart Manufacturing Challenges With the Power of Salesforce

Solve Smart Manufacturer Challenges With Salesforce

When it comes to today’s challenges, how can smart manufacturers overcome pain points and modernize their systems? How do you keep your automation top-notch and stay ahead of the competition?

Thankfully, Salesforce has provided the tools to achieve just this. With the right partner on your side to optimize your systems, you can master Industry 4.0 and beyond.

How can Salesforce impact my manufacturing company?

Manufacturing companies have some unique needs in order to stay up to date on projects, pricing, and other key data through several stages of the manufacturing and delivery process. With the right Salesforce setup, your team will be able to manage an end-to-end view of your supply chain in accordance with SIPOC (Supplier, Input, Process, Output, Customer). Unify all information in one place and stay ahead of processes and challenges. 

Salesforce solutions can be tailored to your needs. Your entire manufacturing process can be streamlined from sales to production and delivery to billing. Optimizing digital transformation is key for your business to keep up with the ever-changing manufacturing industry and the times.

What is the Salesforce Manufacturing Cloud?

Salesforce Manufacturing Cloud powers customer-centric operations through a purpose-built manufacturing platform. This tool unifies opportunities with demand forecasting, serves customers and distributors faster, and brings AI insights into your day-to-day operations. As an end-to-end CRM system specific to the manufacturing industry, this tool gives a full view of customer activity that helps drive predictable business development. Forecasting capabilities take into account the changing needs of your customers and market demands.

Customer Experience is King

One thing is overwhelmingly certain: now more than ever, it is essential to keep customer experience exceptional across all touchpoints. Stand out from the crowd (and the competition) with a faster and smarter customer experience. With technology optimized to the inner workings of your unique business, you can ensure that customers remain the focus every step of the way. 

The next-level customer experience that you deliver is your greatest competitive advantage. Delivering quick, smart service wins brownie points with customers and keeps them coming back. Today’s most successful smart manufacturers prioritize not only their deliverables, but their superior customer experience and engagement. 

From Legacy to the 360 View

Many manufacturing companies were built using inflexible IT legacy architecture that was never designed for interconnection and transparency. By integrating all systems with Salesforce, your company will have access to a single source of truth, real-time data, and a holistic, 360-degree view of customers and processes. It’s not uncommon to have a mixed bag of old and new systems addressing different needs within the same organization. Salesforce’s prioritization of a single-source of truth is imperative for forward-thinking companies. Your CRM must be at the center of all your systems. 

Integrating all systems into Salesforce as your single source of data truth results in increased productivity and maximized revenue. When set up properly, your CRM should provide predictability and transparency across your smart manufacturing organization. From access to real-time data and accurate forecasting to simply being able to pair down the number of tools needed to get the job done, having a 360 view is truly a game-changer for any company. 

Truly Accurate Forecasting Capabilities

Accurate forecasting is essential to the flow of your business. With a single source of all data, you will be able to fully trust the accuracy of your data and know what to expect. There are few things as dangerous as an unreliable or overstated forecast.

Your revenue forecast is vital for predicting sales, budgeting operational support and planning cash flow so accuracy is essential.

No Silos Here

Unite departments with visibility across the board into a single integrated solution. Siloed systems for sales and revenue management impact the bottom line. Keep your team on the same page and provide access to insights and accurate revenue information. Eliminate the need for manual data entry and avoid duplicate entries to save time and boost productivity for your team.

Sales Made Simple

With Salesforce’s help capturing essential sales data and providing timely insights to assist in boosting sales, your sales efforts see an increase in ROI. Enjoy high conversion rates, increased productivity, and shortened sales cycles. 

Sales agreement functionality provides consolidated visibility into all terms negotiated with customers. This enables you to measure planned and actual revenue accordingly and verify inventory levels.

A well strategized and executed manufacturing CRM can easily provide insights into your customers and sales leads. This will help your company run more smoothly in the process.

Incorporating the Internet of Things

Integrating IoT with Salesforce allows you to keep a steady pulse on the machines at the heart of your operation. This integration allows you to optimize and plan for necessary maintenance needs.

Salesforce is even better with WhiteRock on your side

We bring our knowledge of marketing and sales flows, digital transformation, and what “parts to order” for your business into this partnership.  WhiteRock is a team of Salesforce experts that you can trust and count on to get you running full-speed! We know the industry, take the time to understand your needs, and map out a plan to implement the right solution.

WhiteRock can optimize your CRM journey so that your team is unified through a standard KPI reporting schema.  The reporting and dashboard setup is the output that helps with fast and accurate decision making.  This is the ultimate achievement.  As your organization changes over time, you have us to keep your system aligned. We support you as you serve your customers in an unavoidable, ever-changing environment.  WhiteRock has the experience needed to help your complex manufacturing processes through highly accountable change process flows related to improvements in your CRM and related systems. Reach out to us at learnmore@whiterocktech.net or via the form below!

The Right 4 CRM Reports to Measure Success

The Right 4 CRM Reports to Measure Success

CRM Reports

What does sales success look like for your business? Metrics for measuring performance of your sales team and CRM success may include:

  • Close Rate
  • Net-New Revenue
  • Length of Each Pipeline Stage
  • Length of Sales Cycle
  • Customer Lifetime Value (CLTV)

Learn more about each of these metrics here

Use these CRM metrics as a starting point — but don’t feel pressured to use all of them. Choose the KPIs that measure the things you want to improve.  Your KPIs should tie closely to the goals you set as part of your CRM strategy — why did you put this new CRM system in place originally? Make sure you’re measuring how well you’re meeting those original needs. (If you set SMART goals, you’re already halfway there.)

CRM reports

Once you know what you want to measure, you need to figure out how to measure it. Many CRMs offer built-in reporting that lets you track the same sales, marketing, and customer service metrics we just ran through.

Here are 4 popular CRM reports you can run to measure some of your chosen metrics:

Sales forecast report 

A sales forecast report uses your lead data and sales trends to predict future revenue.

With ActiveCampaign, you can use win probability to take revenue prediction one step further. Win probability uses machine learning to analyze hundreds of factors, then predicts how likely you are to close a certain deal.

Win probability helps you figure out which actions lead to closed deals and which are unimportant.

Sales conversion report 

This report tells you what percentage of leads convert within a certain date range — aka your close rate.

You can break this report down by lead source to see where these leads came from. Do more inbound leads close vs. outbound leads? What about leads from social media vs. organic search?

This report has the answers.

Sales performance report 

sales performance report gives you a leaderboard view of your sales team’s current and historical performance. These are the KPIs for this dashboard:

  • Sales performance metrics, including total deal value, total number of deals, and average deal value
  • Bar graphs depicting the deal value by stage and number of deals for each sales representative on your team
  • A table of each deal in a pipeline with deal owner and deal value
    Deals sorted by Deal Status (Open, Won, or Lost), Currency, or Pipeline

In ActiveCampaign’s CRM, this graph breaks down the total deal value and total number of deals by stage. This can help you ID bottlenecks and inefficiencies in your sales process.

Lost deals report 

Analyzing your wins feels great, but don’t forget to learn from your losses, too. Finding out why someone said ‘no’ to your business can be even more important than knowing why someone else said ‘yes.’

A lost deals report shows you which deals your team didn’t close — and why. Use this report to:

  • Find common reasons that leads fail to close
  • Figure out how to handle those objections from other leads as they come down the pipeline

The (success) story is in the data

“Data, I think, is one of the most powerful mechanisms for telling stories. I take a huge pile of data and I try to get it to tell stories.” – Steven Levitt, Co-author of Freakonomics

Measuring the right metrics can be the difference between a success story and a cautionary tale. If you know how to measure your CRM success, you can keep track of how close you are to reaching your goals.

If you find yourself off-track, be willing to test different ways of using CRM to meet your business goals. Try something new, measure the results, rinse, and repeat. You got this! Want to learn more? Conact us today via the form below!